Sales Processing
Sales Order Processing - Quotes, Confirmations, Delivery Notes, Invoicing, Credit Notes
either; Dual Product Pricing - GBP/Euros with 5 quantity break points
or; Price List by Multi-currency Pricing with 5 quantity break points
E-mail Quotes, Confirmations, Invoices, Credit Notes via MS Outlook
Printed Sales invoice layout modifiable by users - set the layout YOU want
Pick Lists and warehouse picking facility
Printed product labels for warehouse/picking staff
Time Logs with Customer Billing - multiple internal/external rates per employee
Open Sales Order view to aid tracking
Sale or Return products held by Customers
Product and Customer finder screens for easy entry
Printed address labels
Address specific delivery instructions for drivers etc.
XML import supporting web shops, web orders and web contact pages
Sales Order document copy for quick data entry
Links to external supporting documents within each Sales Document
Job Costing with conversion to a Budget for Financial Reporting comparison
User defined Views, Filters, Sorts with flexible column ordering to aid analysis
Sales Order Processing - Quotes, Confirmations, Delivery Notes, Invoicing, Credit Notes either; Dual Product Pricing - GBP/Euros with 5 quantity break points or; Price List by Multi-currency Pricing with 5 quantity break points E-mail Quotes, Confirmations, Invoices, Credit Notes via MS Outlook Printed Sales invoice layout modifiable by users - set the layout YOU want Pick Lists and warehouse picking facility Printed product labels for warehouse/picking staff Time Logs with Customer Billing - multiple internal/external rates per employee Open Sales Order view to aid tracking Sale or Return products held by Customers Product and Customer finder screens for easy entry Printed address labels Address specific delivery instructions for drivers etc. XML import supporting web shops, web orders and web contact pages Sales Order document copy for quick data entry Links to external supporting documents within each Sales Document Job Costing with conversion to a Budget for Financial Reporting comparison User defined Views, Filters, Sorts with flexible column ordering to aid analysis
Purchasing
Purchase Order Processing with Goods Receipting
E-mail Purchase Orders via MS Outlook
Printed Purchase Order layout modifiable by users - set the layout YOU want
3 Way matching - Purchase Order/Goods Receipt/Supplier Invoice
Automatic Purchase Order creation based upon stock levels and sales
Product defined preferred supplier, last price, re-order quantity and re-order point buffer stock quantity
Open Purchase Order view to aid tracking
Purchase Order copy for quick input
Supplier Invoice entry
Supplier Invoice copy for quick data entry
Links to external supporting documents within each Purchase Order
User defined Views, Filters, Sorts with flexible column ordering to aid analysis
Purchase Order Processing with Goods Receipting E-mail Purchase Orders via MS Outlook Printed Purchase Order layout modifiable by users - set the layout YOU want 3 Way matching - Purchase Order/Goods Receipt/Supplier Invoice Automatic Purchase Order creation based upon stock levels and sales Product defined preferred supplier, last price, re-order quantity and re-order point buffer stock quantity Open Purchase Order view to aid tracking Purchase Order copy for quick input Supplier Invoice entry Supplier Invoice copy for quick data entry Links to external supporting documents within each Purchase Order User defined Views, Filters, Sorts with flexible column ordering to aid analysis
Products and Manufacturing (Stock Control)
Moving Average Product Pricing
Product Moving Average analysis
Bill of Materials with labour per operation for assembled products
Employee Time Logs with multiple internal rates per employee
Automated Production Order creation based on stock levels and sales with standard batch quantity
Product Assembly for sub-assemblies and finished products
Product Movements and Stock Write-offs
Product finder screen for easy selection
Stock Control via Ledger movements/entries giving location, quantity and value
Job Costing for one-off assemblies, conversion to a Budget for Financial Reporting comparison
Sale or Return products - as receiver/retailer or as distributor
Available Products View with Product Location codes
Product Availability by Date showing stock movements in and out
EAN 13 digit barcode
User defined Views, Filters, Sorts with flexible column ordering to aid analysis
Printed product labels for warehouse/picking staff
Moving Average Product Pricing Product Moving Average analysis Bill of Materials with labour per operation for assembled products Employee Time Logs with multiple internal rates per employee Automated Production Order creation based on stock levels and sales with standard batch quantity Product Assembly for sub-assemblies and finished products Product Movements and Stock Write-offs Product finder screen for easy selection Stock Control via Ledger movements/entries giving location, quantity and value Job Costing for one-off assemblies, conversion to a Budget for Financial Reporting comparison Sale or Return products - as receiver/retailer or as distributor Available Products View with Product Location codes Product Availability by Date showing stock movements in and out EAN 13 digit barcode User defined Views, Filters, Sorts with flexible column ordering to aid analysis Printed product labels for warehouse/picking staff
Accounting and Finance
Multi-company and financial years in unified ledger (no extra charge)
Natural accounts names (upto 30 chars.) - no more codes to remember!
Multi-currency with daily exchange rates and Currency Revaluation (no extra charge)
unified ledger combining General, Payable, Receivable and Stock
General Ledger allocated over Account and 3 Analysis codes (Cost Centres, etc.)
Associated journal lines given same journal number, easier to see off-setting entries
Recurring entries and journal reversals
Full drill-down and around to underlying journals and source documents
Extensive filters, sorts, totalling and column re-ordering capabilities to view exactly the data required
Posting date restrictions to ensure no postings to prior periods/years
Full edit of posted journals, or locked to edit only text attributes
Full Audit Trail
Bank Reconciliations with sundry item entry (fees, interest, etc.)
Transaction Open Item Clearing (Dr/Cr offset) on Balance Sheet accounts
Cash Flow Forecasts with 'Days to Pay' setting
Fixed Assets with Depreciation and forecast depreciation
Flexible Year-end processing that can be repeated as many times as necessary
Accounts Receivable - Credit Control, Statements, Reminder/Collection Letters, ageing analysis and
Aged Debt Reports; - print or e-mail via MS Outlook
Printed Statement/Reminder Letter layouts modifiable by users - set the layout YOU want
Accounts Payable - Invoices, Remittance Advices with printed cheques, payment blocks, ageing analysis,
individual supplier payment, bulk/many supplier payment - print or e-mail via MS Outlook
Printed Remittance Advice layouts modifiable by users - set the layout YOU want
Multiply Budget Versions (Main, Revised, Actuals + Budget, etc.) with Budget Phasing/Weighting
VAT Returns 100/101 reports
Memo accounts for - head counts, vehicle counts, sq ft usage, petrol/gas/electricity usage, etc.
Multi-company and financial years in unified ledger (no extra charge) Natural accounts names (upto 30 chars.) - no more codes to remember! Multi-currency with daily exchange rates and Currency Revaluation (no extra charge) unified ledger combining General, Payable, Receivable and Stock General Ledger allocated over Account and 3 Analysis codes (Cost Centres, etc.) Associated journal lines given same journal number, easier to see off-setting entries Recurring entries and journal reversals Full drill-down and around to underlying journals and source documents Extensive filters, sorts, totalling and column re-ordering capabilities to view exactly the data required Posting date restrictions to ensure no postings to prior periods/years Full edit of posted journals, or locked to edit only text attributes Full Audit Trail Bank Reconciliations with sundry item entry (fees, interest, etc.) Transaction Open Item Clearing (Dr/Cr offset) on Balance Sheet accounts Cash Flow Forecasts with 'Days to Pay' setting Fixed Assets with Depreciation and forecast depreciation Flexible Year-end processing that can be repeated as many times as necessary Accounts Receivable - Credit Control, Statements, Reminder/Collection Letters, ageing analysis and Aged Debt Reports; - print or e-mail via MS Outlook
Printed Statement/Reminder Letter layouts modifiable by users - set the layout YOU want Accounts Payable - Invoices, Remittance Advices with printed cheques, payment blocks, ageing analysis, individual supplier payment, bulk/many supplier payment - print or e-mail via MS Outlook
Printed Remittance Advice layouts modifiable by users - set the layout YOU want Multiply Budget Versions (Main, Revised, Actuals + Budget, etc.) with Budget Phasing/Weighting VAT Returns 100/101 reports Memo accounts for - head counts, vehicle counts, sq ft usage, petrol/gas/electricity usage, etc.
Financial & Management Reporting
User defined Financial/Management Reports with Budget/Prior Year/Prior Period comparatives
Full management reporting drill-down and drill-around
Multiply Budget Versions (Main, Revised, Actuals + Budget, etc.) with Budget Phasing/Weighting
Report actuals with Prior Year/Period actual comparatives
Report actuals with Budget comparatives
Forecasts can be incorporated into Management Reports for 'Forecasted Actuals'
Cash Flow Forecasts with 'Days to Pay' setting
Extensive reporting and drill down capabilities - 6 TB formats
Business Intelligence Score Card via user defined SQL Query statements
Score Card allows for easy setting and tracking of all Key Performance Indicators
Financial consolidations
Record company meetings and notices - board, AGM, etc.
User defined Views, Filters, Sorts with flexible column ordering to aid analysis
User defined Financial/Management Reports with Budget/Prior Year/Prior Period comparatives Full management reporting drill-down and drill-around Multiply Budget Versions (Main, Revised, Actuals + Budget, etc.) with Budget Phasing/Weighting Report actuals with Prior Year/Period actual comparatives Report actuals with Budget comparatives Forecasts can be incorporated into Management Reports for 'Forecasted Actuals' Cash Flow Forecasts with 'Days to Pay' setting Extensive reporting and drill down capabilities - 6 TB formats Business Intelligence Score Card via user defined SQL Query statements Score Card allows for easy setting and tracking of all Key Performance Indicators Financial consolidations Record company meetings and notices - board, AGM, etc. User defined Views, Filters, Sorts with flexible column ordering to aid analysis
Marketing Contact Management
Contact Management for marketing campaigns, etc. - personalised or generic
Status assigments to campaigns activities, sub-activities and individual contacts
Statistical review of campaigns and activities by assigned status
Mailings with embedded SQL's for current stock levels/prices, promotional products, etc.
Contact Address Import/Export to MS OutLook
Printed address labels for contacts/customers/suppliers
Record notes about communications with all contacts/customers/suppliers
MS Word MailMerge letters with contacts/customers/suppliers addresses
E-mail standard or HTML messages to contacts/customers/suppliers
Instant access to customer Sales Ledger and Sales Order documents
Instant access to supplier Purchase Ledger and Purchase Order documents
Assign Industry, Usage and Source catagories to contacts
Easy review of all activity with an individual contact
User defined Views, Filters, Sorts with flexible column ordering to aid analysis
Easily add contacts/customers/etc. for mailings using UK map postcode selector
Contact Management for marketing campaigns, etc. - personalised or generic Status assigments to campaigns activities, sub-activities and individual contacts Statistical review of campaigns and activities by assigned status Mailings with embedded SQL's for current stock levels/prices, promotional products, etc. Contact Address Import/Export to MS OutLook Printed address labels for contacts/customers/suppliers Record notes about communications with all contacts/customers/suppliers MS Word MailMerge letters with contacts/customers/suppliers addresses E-mail standard or HTML messages to contacts/customers/suppliers Instant access to customer Sales Ledger and Sales Order documents Instant access to supplier Purchase Ledger and Purchase Order documents Assign Industry, Usage and Source catagories to contacts Easy review of all activity with an individual contact User defined Views, Filters, Sorts with flexible column ordering to aid analysis Easily add contacts/customers/etc. for mailings using UK map postcode selector
General Features
Data graphs and charts available from all areas
Note facility per document on main functional areas for inter-departmental communications
Multi-user with password protected access
User access permissions on each company and menu option
Links to external supporting documents within each main document
Reporting sets expand the normal From/To range selection capabilities giving consistent reporting
Reports use plain A4, no special stationery required
280+ modifiable standard reports and labels
New reports can be easily created by users, using existing reports as templates
User defined SQL Querys with Report Writer for adhoc reports/data extractions
Full Audit Trail of new/changed/deleted records
Calculator
Navigate with Menus, Toolbars, Function Keys, Alt Keys
Quick pin of commonly used menu options into User Tool Bar
User defined Views, Filters, Sorts with flexible column ordering to aid analysis
Quick Filter data with =, <>, <, <=, >, >=, Contains criteria
F1 Help system and full user guide
Overview flowcharts with direct links to menu options
Data graphs and charts available from all areas Note facility per document on main functional areas for inter-departmental communications Multi-user with password protected access User access permissions on each company and menu option Links to external supporting documents within each main document Reporting sets expand the normal From/To range selection capabilities giving consistent reporting Reports use plain A4, no special stationery required 280+ modifiable standard reports and labels New reports can be easily created by users, using existing reports as templates User defined SQL Querys with Report Writer for adhoc reports/data extractions Full Audit Trail of new/changed/deleted records Calculator Navigate with Menus, Toolbars, Function Keys, Alt Keys Quick pin of commonly used menu options into User Tool Bar User defined Views, Filters, Sorts with flexible column ordering to aid analysis Quick Filter data with =, <>, <, <=, >, >=, Contains criteria F1 Help system and full user guide Overview flowcharts with direct links to menu options
Systems
2 way COM facility for linking with other applications.
COM facility offering additional reporting - HTML, VBScript, etc.
ODBC link for external reporting - MS Excel, Crystal Reports, etc.
Data Imports from CSV, XML, Excel, Lotus 1-2-3, Outlook E-Mail (web shops), ODBC sources
Data Exports to XML, Excel, Pivot Tables, CSV files, MS Word MailMerge
2 way FTP data updates/queries to support dynamic e-commerce via XML
Data grids copied to Clipboard for adhoc reports and data extractions via Excel, etc.
Full backup, archiving and restore facilities
Multi-database version available for accountants/organisations with disparate companies
System Development Framework for system customisation to your exact requirements
2 way COM facility for linking with other applications. COM facility offering additional reporting - HTML, VBScript, etc. ODBC link for external reporting - MS Excel, Crystal Reports, etc. Data Imports from CSV, XML, Excel, Lotus 1-2-3, Outlook E-Mail (web shops), ODBC sources Data Exports to XML, Excel, Pivot Tables, CSV files, MS Word MailMerge 2 way FTP data updates/queries to support dynamic e-commerce via XML Data grids copied to Clipboard for adhoc reports and data extractions via Excel, etc. Full backup, archiving and restore facilities Multi-database version available for accountants/organisations with disparate companies System Development Framework for system customisation to your exact requirements
Time Recording
Employee time recording against Production Orders, Jobs, Overhead categories
Employees with multiple internal and external charge rates
Transfer of time log entries to Customer Billing - multiple summation levels
Transfer of time log entries to Production Orders
Costing and recovery of employee time at internal charge rates
Weekly timesheet entry format
Classification of time log entries into activity/service categories
XML import supporting web entry by remote workers
User defined Views, Filters, Sorts with flexible column ordering to aid analysis
Employee time recording against Production Orders, Jobs, Overhead categories Employees with multiple internal and external charge rates Transfer of time log entries to Customer Billing - multiple summation levels Transfer of time log entries to Production Orders Costing and recovery of employee time at internal charge rates Weekly timesheet entry format Classification of time log entries into activity/service categories XML import supporting web entry by remote workers User defined Views, Filters, Sorts with flexible column ordering to aid analysis
Business Management Score Cards
Use the Score Card to monitor your business Key Performance Indicators
User defined SQL Querys are basis for Score Card KPI's
Each KPI carries a managers notes explaining the latest result
Results from 1 Query can be mathmatically linked into other Query results
Define as many SQL Querys as required to get all your KPI's
Compare Actuals to Prior Periods/Years, Budgets and Forecasts
Combine SQL Querys with Report Writer for adhoc reports/data extractions
User defined Views, Filters, Sorts for added flexibility and to aid analysis
Find out who your largest customers?
Are they your most profitable customers?
Who are your largest suppliers?
Which are your biggest selling products?
Are they the most profitable products?
Discover if the 80/20 rule applies to your business?
Use the Score Card to monitor your business Key Performance Indicators User defined SQL Querys are basis for Score Card KPI's Each KPI carries a managers notes explaining the latest result Results from 1 Query can be mathmatically linked into other Query results Define as many SQL Querys as required to get all your KPI's Compare Actuals to Prior Periods/Years, Budgets and Forecasts Combine SQL Querys with Report Writer for adhoc reports/data extractions User defined Views, Filters, Sorts for added flexibility and to aid analysis Find out who your largest customers? Are they your most profitable customers? Who are your largest suppliers? Which are your biggest selling products? Are they the most profitable products? Discover if the 80/20 rule applies to your business?Quoting Gary Simon at FSN ... the unified ledger approach helps to simplify transaction processing whilst simultaneously opening up the possibility of more sophisticated analysis ...